So your neighbour is building an extension.. You’ve taken a look at the drawings and don’t like what you see – what is the most effective way to tell the planner about your concerns? The first rule of good communication is to make sure you’re talking the same language.
The planner is looking out for anything in an application that might limit other people’s ability to enjoy living in that neighbourhood – this is called residential amenity and includes issues like size, height, appearance, parking, traffic and size of garden. Take a look at ‘How Do I Object to a Planning Application?’ or your local Development Plan for more information.
I’ve dealt with many planning applications and appeals for clients, often succeeding in achieving permission where others have failed or successfully appealing proposals that had previously been refused. I’ve been on both sides of the fence – defending applications and objecting to unsuitable proposals by others, on projects of various types and sizes. I’ve read hundreds of observations / objection letters and there is just one golden rule:
An objection to a planning application must be made on planning grounds!
What does that mean? Well, here’s an example of what not to do:
Dear Sirs, I am outraged, incensed and flabbergasted at the proposed atrocity that my neighbour, Mr. A. Pratt, wants to build as an extension to his house. Never before in my whole life have I felt so betrayed – he promised when he moved in that he wouldn’t make any changes to the property ever! Now, only a year later – this!! And to think that I lent him my lawn mower only last week and he never even mentioned what was on the cards – it is despicable, cowardly behaviour and will not be tolerated. I don’t think he even returned the mower, so you see what kind of person he is!!! This has always been a nice, quiet neighbourhood and there has never been anything like this monstrosity to bring down the tone – I should have guessed how it would be when he first drove up in a Skoda. Quite apart from having this abomination looming over my home, which I have been living in for 15 years, it will also overshadow the garden resulting in a Vitamin D deficiency for everyone in the household. It presents a very real danger to the health of residents and in particular my son, Tiny Tim. He is a delicate child and I shudder to think what having a building site next door will do for his Tuberculosis – to say nothing of the risk of tinitus from drilling or being run down by heavy machinery, when he is playing hop scotch or Hoop-la in the street. Dear God – won’t someone please think of the children! It is your job to prevent the lives of ordinary citizens of this town from being destroyed by this kind of callous behaviour and if you do not stop this hideous carbuncle from blighting the neighbourhood, I will be taking my complaint to the highest possible level of authority. Yours Objectingly, Mr. CrabbNow this person (entirely imaginary, I might add) has real and legitimate reasons for complaining about the neighbour’s application but they don’t come across in the letter, as the bulk of the comments are emotional and, therefore, not relevant to the planner.
Think about how a doctor might deal with a patient when he gives him bad news – he won’t burst into tears and tell him how terrible he feels about it all. He maintains a professional detachment from the patient’s cirumstances and doesn’t get emotionally involved.
The planner makes a decision on a planning application in the same way – he considers issues that impact upon residents based on planning concerns, not on the emotions behind them. By focusing on how you feel, you may miss the opportunity to make a legitimate complaint and undermine your credibility, to boot. And don’t forget, your letter goes on public record and an initial, angry reaction on file for all to see may make it difficult to resume friendly relations after..
I would recommend keeping the letter as simple as possible – stay cool, calm & detached. No emotion, no personal slurs, no multiple exclamation points. Probably not a good idea to threaten the planner either.
Let’s take a look again at how the issues raised in the letter above can be written in way that makes it easier for the planner to take note:
Dear Sir, Re: House Extension at 265 Accacia Drive, Homeville by Mr. A Pratt (Ref. HV09/100) I would like to make an observation on the above application, on the following grounds:- The proposed extension is out of keeping with the visual appearance of the area – this is an established residential area and there is no precedent for this kind of development.
- The size of the extension is out of scale with the existing and neighbouring properties – both in terms of height and overall size.
- The extension will overshadow the garden of my property preventing the use and enjoyment of this amenity space.
- The construction process presents potential hazards in the form of building dust, noise pollution and movement of heavy machinery in a small residential street, where there are a number of children resident.
Mr. Crabb
It really doesn’t have to be more complicated than that. Not all of these issues warrant a refusal – construction noise / traffic, for example – but the planner can add conditions to the permission to limit working hours and exposure to any hazards. Some people hire an Architect to write the initial letter of objection but, in my opinion, it isn’t always necessary. The important thing is to register your concern and to make sure the points in your letter relate to the areas of ‘residential amenity’ that the planner is looking to protect. If in doubt, get a professional opinion.
If the initial objection is unsuccessful and you want to Appeal to An Bord Pleanala, I would certainly recommend having an architect put together the documentation, as the requirements at this stage are usually more detailed and the architect will have more experience of how best to challenge a successful planning application.
And remember, a neighbour getting planning permission to extend is not necessarily a bad thing! It can establish a precedent that makes it easier for you to make changes to your home or can highlight its potential to buyers, if you’re selling.
Did you find this article useful? Do you have any suggestions for articles? Please leave a comment with your thoughts on this subject or any other home improvement or design issues you’d like to know more about.









